Quickly Learn How To Share Access To Your Google Calendar

June 24, 2024

Quickly Learn How To Share Access To Your Google Calendar

In this fast-paced digital era, staying organized and keeping track of our commitments has become increasingly vital. Luckily, Google Calendar has emerged as a game-changing tool, seamlessly integrating into our lives and revolutionizing the way we manage our schedules. 

But did you know that beyond personal use, Google Calendar possesses a remarkable capability to enhance collaboration and productivity in diverse scenarios? 

We have created this comprehensive guide on quickly learning to share access to your Google Calendar in different situations. Not only will we delve into the remarkable impacts of sharing calendar access, but we will also unveil many scenarios where you can leverage this feature to the fullest.


What Are The Impacts Of Sharing Your Google Calendar Access With Someone?


It’s crucial to exercise caution when sharing your Google Calendar and carefully consider what level of access you grant to others. Granting full access permissions means that the recipient will have significant control over your calendar.

They can respond to invitations, create and edit events, share your calendar with others, receive email notifications about changes, and even delete your calendar.

Additionally, if your Google account is managed by your workplace or educational institution, there may be restrictions on sharing outside of the organization. So, be aware of any limitations set by your account’s admin.


Know How To Share Access To Your Google Calendar By Setting Different Access Permissions


1. Share Google Calendar Access With Specific Persons Only


Step 1: Open Google Calendar

You need to open Google Calendar on your computer as you can’t share access directly from the app. 

Step 2: Go to My Calendars

Expand the My Calendars section by clicking the Down Arrow. Share access to google calendar.


share access to google calendar


Step 3: Hover over the calendar you share access for. Let’s suppose you want to share access to your calendar events. So click the More tab, which is three dots, and go to Settings and Sharing as shown below. Google calendar settings and sharing.


google calendar settings and sharing


Step 4: Add specific people

Now, click the Add People and Groups tab under the Share with Specific People or Groups section.


add people and groups google calendar


Step 5: Share access to Google Calendar

You can now add the email address of specific people you want to share access to. And, this is how to share Google Calendar with multiple users as well. After you’re done adding the persons, click the drop-down menu under the Permission tab and select how to share Google Calendar to another person.


share access to your google calendar

Then, click the Send tab, and you’re good to go.


2. Share Google Calendar Access With Everyone By Making It Public

You need to follow the same Step 1, Step 2, and Step 3 as described above. So, let’s begin with Step 4 directly!

Step 4: Make Google Calendar access available to the public

It’s again a cautionary step as you share your full Google Calendar access with the public. So, think twice about your purpose and impact before doing it. 

However, you can choose the level of access within the tab next to it. So, you can adjust it from See all event details to the level of access you want to share.

To do this, click the Make Available to Public tab under the Access Permissions for Events section.


google calendar make available to public


3. Share Google Calendar Access With Everyone In Your Organization

If you use Google Calendar through work, school, or other organizations, you will be able to see an option for the same under the Access Permissions for Events section.

It’s checked by default. However, you can set the permissions for how you want to share it by selecting between the See All event details and See Only free/busy (hide details) tab. 


google calendar see all event details

Know How To Allow Access To Google Calendar By Controlling Permissions Settings


We’ve already talked about adjusting permissions settings before. But, what does it mean? Let’s understand the permissions settings in the screenshot below!

share access permissions google calendar

Learn How To Edit The Visibility For Each Event 

When you choose to share your calendar, the privacy settings for your events will match those of your calendar. If desired, you have the option to customize the visibility of specific events for others.


Step 1: Edit specific event

Open the event you want to change visibility settings for. Then, click the Edit Event tab as shown in the screenshot below.


edit google calendar event

Step 2: Change visibility settings of specific events

Click the Default Visibility tab and adjust the settings to Public or Private as you desire.


google calendar default visibility

Hit the Save button after you’re done.

Know How To Access Someone’s Google Calendar

If someone has shared their calendar with you, you can view it. Additionally, if someone hasn’t shared their calendar with you yet, you can request access to it.

Step 1: Add other calendars

Click Add other calendars tab under the Other Calendars section as shown below.


google calendar add other calendars

Step 2: Subscribe to other calendars

To request access to someone else’s calendar, click Subscribe to Calendar tab.


subscribe to someone else google calendar


Add the email address of the calendar you want to get access to or select one from the list. Press the Enter button after you’re done adding or selecting the email address.


enter email and subscribe to someone else google calendar

How To Share Google Calendar View Only?

It means you don’t want the viewers to edit your Google Calendar event. So, you need to choose to See only free/busy (hide details) or See all event details option while controlling the access permissions. Scroll above to understand more about the access permissions.

Also read: Benefits of integrating Google Calendar in WordPress website